Terms of Participation

Terms of participation

The attendance fee for Devoxx Belgium is paid in relation to activities, events and schedules detailed on devoxx.be

During the completion of their registration participants will be required to provide a means of payment. Payment for tickets can be completed via bank transfer. In all instances a VAT invoice will be generated. Failure to pay in a timely manner may result in refused entrance to the event.

Cancellation of your Devoxx 2023 conference registration for any reason, must be received in writing and sent to our registration department via email [email protected].

For a full refund (minus 25 Euro admin costs), notification must be received by August 31st 2023.

No refunds will be made after September 1st 2023. 

However, you can transfer your ticket to another person until September 30th, 2023.

In that case, please contact us stating:

  • Your last name, first name and email address
  • The full contact details of the person who takes over your ticket

We can’t change anything on an online made PDF invoice.

Badges are unique and non-transferable, and lost or forgotten badges will not be replaced.

No credits are given for late notices or no shows.  Conference organisers reserves the right to rescind any registration and in that event will return 100% of the registration fee. All dates and times of the 2023 Devoxx conference program are subject to change.  If you have any questions or concerns regarding your registration, please contact us via [email protected]

The organiser has the right to make amendments to the program of activities and schedule for organisational and other reasons. In the unlikely event of Devoxx Belgium 2023 being cancelled, ticket fees will be returned. No other claims against the organiser are valid. If the organiser needed to delay the conference, registrations will remain valid.

All attendees, by completing a ticket purchase or having a ticket purchased by a third party on their behalf, agree that they will help to encourage a safe and respectful atmosphere at Devoxx Belgium and be bound by the Devoxx Belgium Code of Conduct. Participants must refrain from engaging in illegal activities of any kind, and understand that they are solely responsible for their actions during Devoxx Belgium.

Participant data is collected by the organiser when the participant, or authorised agent of a company purchasing the ticket on behalf of the participant, completes the purchase of a ticket for Devoxx Belgium. This data is stored securely by the organiser of Devoxx Belgium and is used to send updates about Devoxx Belgium to the participant and purchaser of tickets via email. Emails providing general updates to participants about Devoxx Belgium include links allowing participants to change their mailing preferences, and unsubscribe from future update communications.

Participants will be provided a badge when they enter the Devoxx Belgium conference. This badge acts as their means of entry into the venue and session rooms. For security reasons participants must retain the badge at all times during their visit to the conference, and may be requested by onsite staff to show this. Failure to present a valid badge may result in ejection from the venue. The badge will contain the participants name, company name, and QR code. The QR Code contains a unique user identification number, name, company and email address. The participant agrees that by allowing any of the Devoxx Belgium sponsors to scan the QR Code on their badge, their details can be shared with that specific sponsor, and the participant is opting in to receiving further communication from that sponsor. Attendees will be able to allow other attendees to scan their badge should they choose, with the scanning attendee then being able to see the information contained in the QR code.

Participants further understand that photos and movies may be taken during Devoxx Belgium which may include them. These photos and videos may be used on the Devoxx Belgium website, Voxxed website and other related websites, social media, streaming websites (YouTube) and related publications. Participants agree that their image and voice may be included on such videos, movies and recordings.

In addition to the main activities and sessions, Devoxx Belgium 2023 will conduct an analysis of wireless network usage by connected devices during the conference. This data will be used to optimize the performance of our Wi-Fi infrastructure and to better understand attendee engagement. All data will be anonymized and aggregated to protect the privacy of individual attendees. By connecting to the Devoxx Belgium wireless network, participants agree to have their usage data included in this analysis. Please note that this is solely for the purpose of improving the event experience and ensuring a robust network environment for all attendees.